MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, December 16, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                   

            Also present were:

           

            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Troy Lyn                                                         District Engineer

            Ed Stover                                                        Water Department

            Joe Stevens                                                     Water Department

            Alvan Jones                                                     Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Stephen Seigfried                                           Field Superintendent

            John McKune                                                  District Consultant

            Glen Hanks                                                     Glen Hanks Consulting Engineer

                                                                                                                                               

            The following is a summary of the minutes and actions taken during the December 16, 2013 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the November 18, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the November 18, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the November 18, 2013 meeting were approved.

THIRD ORDER OF BUSINESS                            Consideration of Permits

            A.        Proposed Building Addition at Royal Palm Commercial Medical Park

            Mr. Cassel reviewed the request for a permit for additional storage facility at the Center for the Medical Arts located 8110 Royal Palm Boulevard.  Mr. Hanks reviewed the plans and his findings for the permit application.  He recommended approval subject to special conditions, which are attached hereto and made a part of the public record. 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the permit for additional storage building at the Center for the Medical Arts was approved with special conditions as indicated by Glen Hanks Consulting Engineer.

 

            Mr. Cassel distributed for the Board’s review a proposed delegation of authority for administrative approval of projects with de minimis impacts.  After brief discussion there was Board consensus to delegate authority to District staff for administrative approval of residential projects only. 

 

            B.        Installation of FOC inside PVC Conduit via Bridge Attachment

            Mr. Cassel reviewed a right-of-way permit application from FPL Fibernet for work over the bridge structure on Lakeview Drive.  Staff determined this will not impact the District and recommended approval. 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the right-of-way permit for installation of FOC inside PVC Conduit via bridge attachment was approved. 

 

            Mr. Cassel reviewed a request made by FPL on December 13, 2013 for emergency bore work under the canal located on the east side of University Drive between Riverside Drive and Atlantic Boulevard.  Verbal approval was given due to the nature of the emergency.

 

FOURTH ORDER OF BUSINESS                        Audience Comments

             There not being any, the next item followed.

 

 

 

 

 

 

FIFTH ORDER OF BUSINESS                             Consideration of Work Authorizations

            A.        Work Authorization #73.1 Reflecting Unspent Allowance of $4,800

            There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #73.1 was approved.

 

            B.        Work Authorization #83 for Well #4 Hydrogeological Assistance in the Amount of $7,160

            Mr. Lyn reviewed Work Authorization #83, video footage and discussed several options for Well #4.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #83 was approved.

 

            C.        Work Authorization #84 for Design-Build Services Related to RICE/NESHAP Generator Modifications in the amount of $117,342.22

            Mr. Lyn reviewed work associated with Work Authorization #84.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor Work Authorization #84 was approved.

 

            D.        Work Authorization #85 for Design-Build Services Related to Emergency Generator Fuel Tank Replacement in the amount of $188,261.59

            Mr. Lyn reviewed work associated with Work Authorization #85.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #85 was approved.

 

SIXTH ORDER OF BUSINESS                             Staff Reports

            A.        Manager – Ken Cassel

            Mr. Cassel reported he discussed proposed language CH2M Hill sent with Mr. Stroup.  They will ensure CH2M Hill covers costs to repair issues with the showers and walls.   The District will obtain the contractor. 

            Mr. Shank suggested the City be reminded the District donated several parks to the City of Coral Springs. 

 

 

            B.        Engineer – Troy Lyn

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ø  Staff met with the engineers today on the canal bank restoration project.  They reviewed different technologies and there are two, which are applicable to the District.

Ø  Mr. Cassel stated a final report will be brought to the Board at the February meeting with recommendations.

Ø  A total of 42 properties were identified.

Ø  Mr. Mena visited a property in Ramblewood off the C-14 Canal.  The fence is on the water line.  The property is large and the pool is not in danger.  This property is ninth on the list. 

Ø  Mr. Daly stated he spoke with Mr. Michaud about this property, explained properties were being prioritized and this property did not meet the criteria for the first batch of properties to be addressed. 

 

            C.        Department Reports

·         Operations – Dan Daly

Ø  Utility Billing Work Orders

            The above item is for informational purposes only.  Mr. Daly also reported on the status of meter readers.

 

·         Water – Ed Stover

            Mr. Stover reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record.  Mr. Stevens reported the sand strainers were opened and the filter elements were pressure cleaned.  They attempted a three train run and were unsuccessful. 

 

·         Sewer – David McIntosh

            Mr. McIntosh reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record.  He also reported issues with Injection Well #1.  He will be meeting with an environmental engineer from Globaltech as well as a hydrogeologist to evaluate the well. 

 

 

 

·         Stormwater – Randy Frederick

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Field – Stephen Seigfried

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Human Resources – Jan Zilmer

            There being no report, the next item followed. 

 

·         Motion to Accept Department Reports

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted. 

 

D.        Attorney

            The following was discussed:

·         Mr. Capko reported they revised the legislative bill for this year.  It is the same as the bill, which passed in 2011.  There was pushback from several senators regarding pay increase.  Senator Sobel requested the conversion provision be included in the bill. 

·         Mr. Shank reported on meetings he had with Senator Ring and Representative Moskowitz. 

·         The current bill includes level two bidding, staggering terms, fixes quorum issues for landowners’ meetings and includes the option to convert to General Election.  There was Board consensus to wait until next year to submit a legislative bill. 

 

SEVENTH ORDER OF BUSINESS                      Approval of Financial Statements for November 2013

            There being no questions or comments, 

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the financial statements were approved

 

EIGHTH ORDER OF BUSINESS                         Supervisors’ Request

            There was Board consensus to change the next meeting date to January 13, 2014.

 

NINTH ORDER OF BUSINESS                            Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned.

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President