MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, December
16, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Troy
Lyn District
Engineer
Ed
Stover Water
Department
Joe
Stevens Water
Department
Alvan
Jones Water
Department
David
McIntosh Wastewater
Department
Randy
Frederick Drainage
Stephen
Seigfried Field
Superintendent
John
McKune District
Consultant
Glen Hanks Glen Hanks
Consulting Engineer
The
following is a summary of the minutes and actions taken during the December 16,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the November 18, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the November
18, 2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the November 18, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Consideration of
Permits
A. Proposed
Building Addition at
Mr. Cassel reviewed the
request for a permit for additional storage facility at the Center for the
Medical Arts located
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the permit for additional storage building at the
Center for the Medical Arts was approved with special conditions as indicated
by Glen Hanks Consulting Engineer.
Mr. Cassel distributed for the
Board’s review a proposed delegation of authority for administrative approval
of projects with de minimis
impacts. After brief discussion there
was Board consensus to delegate authority to District staff for administrative
approval of residential projects only.
B. Installation
of FOC inside PVC Conduit via Bridge Attachment
Mr.
Cassel reviewed a right-of-way permit application from FPL Fibernet for work
over the bridge structure on Lakeview Drive.
Staff determined this will not impact the District and recommended
approval.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the right-of-way permit for installation of FOC
inside PVC Conduit via bridge attachment was approved.
Mr. Cassel reviewed a
request made by FPL on December 13, 2013 for emergency bore work under the
canal located on the east side of University Drive between Riverside Drive and
Atlantic Boulevard. Verbal approval was
given due to the nature of the emergency.
FOURTH ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FIFTH ORDER OF BUSINESS Consideration of Work
Authorizations
A. Work Authorization #73.1 Reflecting Unspent
Allowance of $4,800
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #73.1 was approved.
B. Work Authorization #83 for Well #4
Hydrogeological Assistance in the Amount of $7,160
Mr.
Lyn reviewed Work Authorization #83, video footage and discussed several
options for Well #4.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #83 was approved.
C. Work Authorization #84 for Design-Build
Services Related to RICE/NESHAP Generator Modifications in the amount of
$117,342.22
Mr. Lyn reviewed work associated
with Work Authorization #84.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Work Authorization #84 was approved.
D. Work Authorization #85 for Design-Build
Services Related to Emergency Generator Fuel Tank Replacement in the amount of
$188,261.59
Mr. Lyn reviewed work associated
with Work Authorization #85.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #85 was approved.
SIXTH ORDER OF BUSINESS Staff Reports
A. Manager
– Ken Cassel
Mr. Cassel reported he
discussed proposed language CH2M Hill sent with Mr. Stroup. They will ensure CH2M Hill covers costs to repair
issues with the showers and walls. The District will obtain the contractor.
Mr. Shank suggested the City be
reminded the District donated several parks to the City of Coral Springs.
B. Engineer
– Troy Lyn
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ø Staff
met with the engineers today on the canal bank restoration project. They reviewed different technologies and
there are two, which are applicable to the District.
Ø Mr.
Cassel stated a final report will be brought to the Board at the February
meeting with recommendations.
Ø A
total of 42 properties were identified.
Ø Mr.
Mena visited a property in Ramblewood off the C-14 Canal. The fence is on the water line. The property is large and the pool is not in
danger. This property is ninth on the
list.
Ø Mr.
Daly stated he spoke with Mr. Michaud about this property, explained properties
were being prioritized and this property did not meet the criteria for the
first batch of properties to be addressed.
C. Department
Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
The above item is for informational
purposes only. Mr. Daly also reported on
the status of meter readers.
·
Water –
Ed Stover
Mr. Stover reviewed the
report, a copy of which was included in the agenda package and is attached
hereto as part of the public record. Mr.
Stevens reported the sand strainers were opened and the filter elements were
pressure cleaned. They attempted a three
train run and were unsuccessful.
·
Sewer –
David McIntosh
Mr. McIntosh reviewed the report, a
copy of which was included in the agenda package and is attached hereto as part
of the public record. He also reported issues
with Injection Well #1. He will be
meeting with an environmental engineer from Globaltech as well as a
hydrogeologist to evaluate the well.
·
Stormwater
– Randy Frederick
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
There being no report, the next
item followed.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
The following was
discussed:
·
Mr. Capko reported they
revised the legislative bill for this year.
It is the same as the bill, which passed in 2011. There was pushback from several senators
regarding pay increase. Senator Sobel
requested the conversion provision be included in the bill.
·
Mr. Shank reported on
meetings he had with Senator Ring and Representative Moskowitz.
·
The current bill
includes level two bidding, staggering terms, fixes quorum issues for
landowners’ meetings and includes the option to convert to General
Election. There was Board consensus to
wait until next year to submit a legislative bill.
SEVENTH ORDER OF BUSINESS Approval of Financial
Statements for November 2013
There being no
questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the financial statements were approved
EIGHTH ORDER OF BUSINESS Supervisors’ Request
There was Board consensus to change
the next meeting date to January 13, 2014.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President